1º Step: Establishment of the company together with the Ministry of Justice.
2º Step: Licensing per field of activity (License and/or Statement by the consenting Body).
3º Step: Registration of the economic agent at the Exporter and Importer Registry (REI) (Ministry of Trade).
4º Step: Market analysis in order to evaluate the exporting viability: Once the market is identified, the company must analyze the prices charged in the country, the exchange differences, the level of demand, seasonalities, packages, health and technical demands, transportation cost and other information which may influence the operation.
5º Step: Initial contact with the importer: Once the client has been identified, he must receive as much information as possible about the product; the company may send them the catalogue, the price list, samples.
6º Step: Name a customs broker who is used to working with similar products in order to process the merchandise and documentation on schedule.
7º Step: Once the deal has been confirmed, the exporter must formalize the negotiation by sending a pro-forma invoice. It must include information on the importer and exporter, goods description, net or gross weight, the amount and the total and unit price, the selling condition and payment method, the means of transport, and the type of package.
8º Step: Confirmation of the letter of credit: Although there are other payment methods, the security level granted by the letter of credit makes it the most used instrument on a global scale. The exporter must ask the importer to open a letter of credit. Once this process is completed, the bank will send a copy to the exporter; Ministry of Trade – Exporter’s Manual.
9º Step: The exporter must provide the merchandise license, and in order to do so, they must first ask for it from the Foreign trade Integrated System (SICOEX).
10º Step: The exporter must have the necessary documentation in order to send the merchandise abroad.
- Bill of landing
- Revenue Collection Document (DAR)
- Import and Export Registry (REI)
- Certificate of origin and quality
- Certificate of inspection
- Phytosanitary certificate
- Analysis certificate
- Transport insurance certificate
11º Step: Perform an exchange transaction by negotiating the payment in foreign currency, which is negotiated through the acquisition of exported merchandise.
12º Step: Shipment of goods and customs clearance: Following these procedures, the shipment of goods and customs clearance must be made. The air or maritime shipment of goods is done by customs agents upon payment of harbor expenses. The road shipment is done at the producer’s facilities or in a location pre-defined by the importer. The permission for the shipment of goods is obtained through the physical and documentary verification performed by customs agents at the customs office. Each step of the customs clearance is done through SICOEX.
13º Step: Prepare the post-shipment documentation, which will be used to negotiate with the Bank
- a) Commercial invoice
- b) Bill of landing
- c) Currency arrangement
- d) Letter of credit (original)
- e) Insurance certificate or policy
- f) Bordereau
- g) Fiscal note (DAR)
Ministry of Trade – Exporter’s Manual
14º Step: Presentation of the documentation to the importer’s bank: If the operation is made with a letter of credit, the documentation which proves that the transaction was made as arranged must be presented to the importer’s bank.
15º Step: Liquidation of exchange: After the transfer to the exporter’s bank is made, the liquidation of Exchange must be made in accordance with the conditions described in the exchange contract. The payment must be received in kz (kwanzas);